Policies & Procedures policies

Policies and procedures in the IT department can determine the rules of conduct that pertain to the usage of your cyber resources. Outlining the responsibilities of both employees and managers, these can help you protect the rights of your team as well as your business interests. At swissns GmbH we can help you create policies and procedures around your IT infrastructure for rules on privacy and the rights of usage of your technical resources within your organization.

This includes creating cyber security policies and procedures that can aid you by helping you remain updated with the latest government mandates that can affect your newly minted policies. swissns GmbH will help you understand current policies as well and remain complaint with them via relevant procedures and controls. This is made possible with an analysis of policies on:

  • Classification of Data
  • Access Controls
  • Remote Access
  • Internet Access
  • Acceptable Use of the Internet
  • Usage Privacy

And other factors that can ensure that the main reasons behind the rules can be mandated via series of actionable steps to accomplish a particular task.

Making your IT Policies Work for you

When you have a clear set of IT policies working for your business, you can ensure your team can make optimum use of your cyber resources without compromising security. Besides prevent cyber breaches, comprehensive regulations can protect your organization from all sorts of legal issues, security risks and costs that can be avoided.

For that end the main reasons for establishing policies for your IT infrastructure include:

  • In order to use your IT resources as effectively as possible, create policies to create framework that can work for your business.
  • A data insurance policy can ensure that your customer data remains private and under the protection of current data security laws.
  • Protect your employees with policies that can protect their work emails, internet usage rights while making them understand what they are expected to conform to when they are using the internet at work.
  • To support, buy and use IT resources without incurring legal issues. An active policy will also keep you from going over budget and handle problems as they manifest.

IT and Work Computer Policies

The areas your new policies and procedures will cover will depend largely on the type of business you have and how you use your IT resources. For example, if you allow employees to work from home, you will need to create rules on how they are expected to work and when it is permitted. You may also need your policies to cover some of the following areas:

Email usage – this will include rules on how staff is supposed to use email during work hours and how they are permitted to use it.

Internet usage – how your employees can use the internet at work and what they can/cannot search.

Social media usage – Whether employees can use social media while at work or for how long they can use it.

Data Security – what your company is doing to protect its sensitive data

Website Privacy – Policies regarding your website’s privacy will be placed on your website so that users know how and how not to use it.

IT Security – These will include procedures and precautions that can keep your systems and data safe from corruption and external threats.

Training and Development – This will include policies and procedures on how your business will train and support employees.

Rather than cramming all of the abovementioned policies and regulations into one document, we will create multiple along with usable documents that your staff can read, figure out and practice. Everyone who is included in the policy will be made a part of the creation process to ensure that each is usable and remains effective once implemented.

This will be followed by meetings to invite comments or feedback on what can and cannot be changed on the first drafts. Each policy will reflect how your business operates and whether you should change how you are currently doing things. Creating impenetrable security measures will not be effective if your staff ignores them or skirts around them to do what they need to do.

In such cases, our goal is to create secure policies that can ensure an environment that is not overly restrictive. This will be followed by training sessions that can explain said policies and why they were necessary to implement. Once your employees understand the policies and the procedures involved, you can ensure a tight running ship without compromising the integrity of your organization legally or security wise.